We’ve said time and again that everyone encounters writing in some form or the other. We are not referring to writing in the literary or even technical sense, but writing on a more functional level.
Communication via the written word is a crucial part of professional life, regardless of what field you work in. The language you use in your professional life can often be a representation of your work ethic itself, especially when you are speaking to external collaborators.
Part 1: Create a style sheet for your organization.
Depending on the nature of your work, you can design it to be simple – with minimal rules – or extensive – with elaborate.
What can you include in your style sheet? Rules about dialect, punctuation and capitalization, formatting.
Part 2: Step up a proofreading protocol.
Once you have conventions in place, it’s all about implenenting them. The real task is to make sure that these are being adhered to. Now, if yours is an organization where it’s impractical to have full time editors, it is better to set up systems internally.
For instance, you can set up a buddy system that ensures that the same person who is writing does not end up proofreading as well.